Event Planning and Publicity

Type of Event

Type of Event Speaker Event (examples: colloquium, guest lecture, other) General Event (examples: Stress Relief event, Giveaway, Halloween parade, other)
Title of Event
Abstract or description of the event
Name of the speaker Name of the speaker First Last
Title of the speaker's talk
Date of event Date of event / MM / DD YYYY
Time of event Time of event : HH MM AM/PM
Location of event Location of event
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Open to (select as many as appropriate)

Open to (select as many as appropriate) Faculty Students Staff
Do you need photography?

Do you need photography? Yes No
Do you need videography?

Do you need videography? Yes No
Do you need promotional artwork? (Posters, Flyers, email template)

Do you need promotional artwork? (Posters, Flyers, email template) Yes No
Do you need digital media support? (Event website, social media posts, invitations on Facebook, etc.)

Do you need digital media support? (Event website, social media posts, invitations on Facebook, etc.) Yes No
I acknowledge that if I notify External Relations less than three weeks prior to the event, it may not be possible to schedule photography, videography, or create artwork in time. I understand that photography and videography is always in high demand on Vanderbilt’s campus and that the availability of a photographer and/or videography may be out of the control of External Relations.
Additional comments
Open to the public?

Open to the public? Yes No
Open to the news media?

Open to the news media? Yes No
Your Name Your Name First Last
Your Email