Off Cycle Payroll Request Form

HCM Specialists may use this form to request a payment to an employee or student worker outside of the person’s regular pay cycle.

These are requests and do not guarantee off-cycle payment.

In addition to this form, all necessary payment information (Time Card, Salary Change, etc.) must be entered and approved through all workflow steps, with the appropriate effective dates, before the published off-cycle deadline. If a request has been submitted, but approval is still outstanding after the deadline, the payment will be processed on the individual’s next regular paycheck, or the next off-cycle check run, whichever comes first.

NOTE: During holiday weeks, off-cycle processing is subject to change.

Employee Name Employee Name First Last
Person Number
Must be 7 characters. Currently Entered: 0 characters.
Employee ID
Assignment Number
Must be between 7 and 10 characters. Currently Entered: 0 characters.
Assignment Category
Payroll Relationship

Select the payroll relationship.
Pay Period End Date Impacted Pay Period End Date Impacted / MM / DD YYYY
Expected Off Cycle Gross Pay Amount $ Dollars . Cents
HCM Specialist Name HCM Specialist Name First Last
HCM Specialist Email Address

A copy of this request will be sent to this email address
HCM Specialist Telephone Number HCM Specialist Telephone Number - ### - ### ####
Work Unit

Select appropriate Work Unit
Entity
Action Requested

Select appropriate action
Comments
Person Submitting Request Person Submitting Request First Last
Off Cycle Policy

In the event employees/student workers receive no pay or only partial pay on their scheduled pay date because they failed to enter time on their time card, the employee must enter the time on the appropriate day(s) and submit their time card to their line manager. The line manager must approve the time card. The work unit HCM specialist must notify Payroll via this online form by the published deadline for off-cycle processing. Time Cards not submitted or approved by the Noon deadline will be processed the next regularly scheduled payroll.
Items typically approved:
• Time cards that were submitted by employee but not approved by the line manager and gross pay amount exceeds $200.00
• More than 25% of salary missing (not a recurring issue) -- not due to an employee submitting time card late

Items typically processed on the next regularly scheduled payroll:

• Time Cards not submitted timely by the employee
• Less than 25% of gross pay missing
• Award Compensation payments, Differentials, Supplements, Additional pays

Late Processing of New Hires and Returns from Leave

Employees/student workers who received no pay because of late processing of a New Hire or return from leave because the actions were submitted after the regular payroll cut-off. The work unit HCM Specialist must ensure the transaction has been entered and approved in Oracle -- AND notify Payroll via this online form -- no later than noon on the Wednesday before the off-cycle payday. If the employee’s/student worker’s next regularly-scheduled pay date is sooner than the next off-cycle Friday, then the requested payment will be added on their scheduled pay date.
Items typically approved for off-cycle payments (assuming one-time issue, and not a recurring pattern by employee, line manager, or HCM specialist):

• Late New Hires
• Returned from unpaid leave
I have read the Off Cycle Policy

I have read the Off Cycle Policy Agree

Off Cycle Payroll Request Form

Off Cycle Payroll Request Form

Off Cycle Policy