Welcome to the official I-9 request form! We’ve included reminders below to help you complete this process as effectively and efficiently as possible. Section 1 Instructions Per federal regulations, newly hired employees must complete Section 1 no later than the first day of employment for wages. Note: Section 1 should never be completed before an offer of employment has been accepted. Soon after the completion of this request form, the employee will receive a link via e-mail from our I-9 vendor (EMP Trust) requesting the completion of Section 1 online. Section 2 Instructions Important: Section 2 must be completed within 3 business days of the employee’s first day of employment. At present, Section 2 can be completed in one of two ways—both of which require in-person verification of acceptable documentation by someone other than the employee himself/herself. Option 1 – HR Front Desk HR Office Hours: Monday through Friday from 9:00 a.m. until 3:00 p.m. (closed from 12 p.m. to 1 p.m. for lunch) Office Location: Baker Building, 110 21st Ave. S, Nashville, TN 37203, Suite 1000 (10th floor) Note: Please remind employees to bring acceptable documentation, and a member of our front desk team will be happy to assist! Acceptable documentation is 1 item from List A OR 1 item from List B AND List C. These documentation requirements might vary, depending on citizenship status. Option 2 – Remote Verification The US Department of Homeland Security temporarily allows remote verification of Form I-9 by physically showing documents to a remote agent of an employee’s choosing (i.e., family member, friend, roommate, etc.). If selected, both the employee and the employee’s selected remote agent will receive an e-mail with instructions for how to complete Section 2. For any questions regarding this process, please reach out to us at i9@vanderbilt.edu, and we’ll be glad to assist!